Upload file/Self-archiving (e.g. Green Open Access publishing)

Self-archiving in DiVA means making a copy of a scientific article or other publication freely available in full text – i.e. Open Access.

Step 1. Check the publisher’s policy regarding self-archiving

There are different alternatives:

  • Search for the journal title or publisher in SHERPA/RoMEO.
  • Check the publisher's or journal's website (Copyright, Information for authors etc.) or the publishing agreement for the publication.
  • Write a letter to the publisher and request permission. (Draft letter)

Step 2. Locate the right version of your publication

Your publisher’s policy determines which version you must use.

Accepted version: The author-created version that incorporates referee comments and is accepted for publication. It lacks the journal's/publisher's pagination and logotype, but has the same content as the publisher created version. (In SHERPA/RoMEO – Author ́s Post-print)

Submitted version: The version that has been submitted to a journal/publisher for peer review. This version does not incorporate the referees' comments. (In SHERPA/RoMEO –  Author ́s Pre-print)

Published version: The publisher-created version. (In SHERPA/RoMEO – Publisher ́s Version/PDF)

Copies that are self-archived in DiVA will be provided with a cover page with information about original publication.

What do the publishers say? Most commonly the publishers allow self-archiving of the accepted or the submitted author's version. However, there are publishers that allow self-archiving of the published version.

Step 3. Upload your PDF file

If your publication is already registered in DiVA, add the full text file to the existing record. Otherwise register or import the details of your publication to DiVA.

Upload your PDF file in the step Manage files --> Upload files in DiVA’s registration form.

  1. Specify for journal articles and conference papers whether it is an accepted, submitted or a published version (see step 2 above).
  • If the full text file may not be made available until after a certain period (i.e. there is an embargo on it), select the alternative “Make freely available later” and give the date when the file may be displayed in DiVA.
  • When the file is uploaded – read and accept the conditions for electronic publishing.
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