Edit, copy or delete publication data

If you are a researcher/employee and logged in as staff you may edit or delete publications that you have registered yourself or where you are the author/editor, and copy publications. Already bibliographically controlled records and records with full text or other attachments, doctoral/licentiate theses and student theses may only be edited or deleted by administrators. If you don’t have access to a record, contact DiVA Helpdesk (helpdesk.diva@hh.se) for assistance.

Instructions

Log into DiVA http://hh.diva-portal.org/login with your university login. When you have logged in, select Edit / Delete record.

Search for the record. You can use search terms of your choice, e.g. words from the title or the author’s name. If you know the record’s URI you can search for it in urn:nbn (e.g. urn:nbn:se:hh:diva-24789).

A list of records is presented. You can choose to show All, My records or Coauthor.

  •      All: Shows all records that match your search.
  •      My records: Shows records that you may edit or delete.
  •      Coauthor: Shows records that you may edit or delete after confirming that you are an author or editor (“claim authorship”).
Edit a record/Upload file retrospectively

Click on the record you want to edit or complete. The following three options can occur:

a) You have access to the record

The web form is opened. Carry out your changes or upload your file, continue to Review/Publish and click Accept.

If you upload a full text or some other attachment retrospectively, this will not be visible in DiVA until it has been checked by the library.

b) You need to confirm authorship/editorship (”claim authorship”) in order to continue

Check that the given details are correct. Click Save if you only want to claim authorship (your local user id is added to the record) or Save and change details if you want to edit other information. Carry out your changes or upload your file, continue to Review/Publish and click Accept.

c) You don’t have access to the record

You get a message that you don’t have access to the record. Contact DiVA Helpdesk (helpdesk.diva@hh.se) for assistance.

Copy a record

Click on the icon to the left to open a copy of the record. Edit the copied record, check carefully that no incorrect details are left, and submit. The record will be saved as a new record.

Delete a record

Select My records. If the record you want to delete is not in the list: select All, click on the record and confirm that you are an author or editor. Go back to My records – the record is now on the list.

Delete the record by clicking on the red cross X beside the record and confirming that you want to delete it. The record will then be permanently removed.

Be careful not to delete records by mistake or records that should be kept. If you are in doubt, please contact DiVA Helpdesk (helpdesk.diva@hh.se) for assistance.

Tips for deleting duplicated records

  • Before you delete a duplicate, check for differences and add any additional information to the record you retain.
  • To ensure that you delete the right record: use the record’s unique URI (e.g. urn:nbn:se:hh:diva-24789) in the field urn:nbn: when searching for the record that is to be deleted.

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