Register/Publish in DiVA

How to Register a Publication Manually

1. Search in DiVA to check if the publication already been registered.
   ⇒ Yes: Edit the existing record to add or change details. See the Quick reference guide: Edit, copy or delete publication data.
   ⇒ No: Register the publication following the instructions below.
2. Log in to DiVA with your University account. Then, select "Add publication/Upload files".
3. Select publication type: For an explanation of the various publication types, see the help text in DiVA by hovering over the question mark. You can save an incomplete registration as a draft by clicking on "Cancel / Save draft" and selecting >"Save a draft". You can find it later under "My drafts" (under "Add publication / Upload files". The following instructions apply for the example Article in journal. See the last paragraph in this guide for fields specific to other types of publications.

4. Get information with DOI-number: Enter a DOI according to the example 10.1000/123456, to retrieve information like author, title, language, journal, year, and DOI. The fetched information will mostly prefill these fields, but you must review it. You also might need to complete some of this information, e.g., regarding the author´s organisational affiliations.
5. Subcategory: Specify a subcategory if the article is an Editorial, Letter, Meeting abstract or News item.
6. Author: Fill in all author names. If there are several authors, use the button "Another author". Fill in your username at Halmstad University in the "Local User ID" field. Usernames serve as unique personal IDs in DiVA and display publication lists on your profile page at the University's web site and in the local Researcher Database. Adding an ORCID iD is required for your publications to appear on your staff page.

Tips:

• Save personal data and reuse them when you register other publications.
• You can change the author order by using the arrows in the lower right corner, which are visible when there are two authors or more.
• You can add other contributors who helped with the work but are not authors.
7. Choose organisation: For all Halmstad University authors, select your organisational affiliation. Select the organisation that corresponds to the affiliation present in the article.
   If you want to register a publication that you wrote while working at another university, enter the details in the "Other university" field. It is also possible to use this field if you were affiliated with another organisation while you wrote the article at Halmstad University.
8. Title: Enter the title and any subtitle and select the language of the title.
   Content type: Select the content type of your work.
   Status: Select the publishing status of your work. "Published" is preselected.
9. Journal: Begin by entering the title or the ISSN of the journal in "Part of journal" and select from the list displayed. The journal selected is then displayed under the box. If the journal is not on the list, fill in all the details under "Other journal".
   Conference: If the article originates from a conference, fill in the name, place and date.
   Other information: Fill out the year, volume, number, article id, and pages.
10. Identifiers: Fill in the DOI number of the article. (What is a DOI?) When the record is published in DiVA, the DOI number will link to the publication. If the DOI number links to free full text, tick the box Free full-text. You can also fill in other IDs, such as ISI, ScopusID and PubMedID.
    If you fill in a link in the "URL" field, the link will be displayed automatically with the text External link when the record is published. If you want a different text, enter it in the field "URL label".
11. National subject category: Select at least a 3-digit or, ideally, a 5-digit level. You can select up to three different ones. You can find more detailed subject categories with the +.
12. Research subject: Select one or more research subjects from the drop-down menu. Here you will find local focus areas, research programmes, and research profiles. 
    
13. Keywords and Abstract: Allocating keywords and abstract, helps others find your publication.
14. Research funder: If the publication is a part of a research project that is supported by a research funder, select the funder from the list and enter the project number.
15. Upload files: Upload your publication as a PDF file. There are no special requirements in DiVA if you only want to archive your publication. Select the option"Only for archiving".
    
    If you don’t want to upload a file but merely register details about the publication, click on "Continue". Before uploading a publication published by a publishing house, you must check that the publisher allows you to make the publication freely available on the Internet. Read more about copyright for full text publishing in the Quick reference guide Upload file/Self-archiving.
16. Accept the publishing conditions: Read through and accept the publishing conditions. If you have chosen to archive your publication, you will not need to accept the publishing conditions.
17. Review/Publish: Check the details you have filled in. If you want to change something, use the link "Edit information" or click on "Back" to return to the form and make the necessary changes. When you are satisfied, click on "Submit".

Fields That Are Specific for Other Types of Publication

Fields with red asterisks (*) are required fields, in addition to those mentioned in the above example.

Book: edition, number of pages, series (select from the list or give details under "Other series"), no. in series, *ISBN. For books also name the *publisher.

Chapter in book: *part of book, edition, *pages, series (select from the list or give details under Other series), no. in series, *ISBN. For chapters in books, also name the *publisher.

Collection (editor): *editor (fill this in in the same way as the author), edition, number of pages, series (select from the list or give details under "Other series"), no. in series, *ISBN.

Conference paper:*part of proceedings, *pages, series (select from the list or give details under Other series), no. in series, *ISBN, conference details, place and date in the field Conference. 

Conference proceedings (editor): *editor (fill this in in the same way as the author), number of pages, series (select from the list or give details under "Other series"), no. in series, *ISBN.

Doctoral thesis: see separate instructions in the Quick reference guides for monographs or comprehensive summaries.

Licentiate thesis: papers (if comprehensive summary), number of pages, series (select from the list or give details under "Other series"), no. in series, supervisor, opponent, presentation.

Manuscript (preprint): ISRN. Year not applicable for manuscripts.

Patent: *country or patent organisation, *patent number, *date of approval.

Report: alternative title (e.g. title in another language), number of pages, series (select from the list or give details under "Other series"), no. in series, ISBN, ISRN.